Privacy Policy

This Validata Group Privacy Policy (also referred to as the ‘Privacy Policy’) provides information on the collection, use, sharing and processing of personal information by Validata Holdings Limited and its affiliates (“Validata”, “we” or “us”) in connection with your use of Validata website and social media pages that link to this Privacy Policy, your interactions with Validata during in-person meetings, and in the context of other offline sales and marketing activities. This Privacy Policy also explains the choices you have in relation to these processing activities.

This Privacy Policy can change over time to comply with legal requirements or to meet changing business needs.

As used in this Privacy Policy, ‘personal information’ or ‘personal data’ means information that relates to an identified individual or to an identifiable individual, this could include among other things your name, address, email address, business contact details, or information gathered through your interactions with us via our websites or social media pages. Personal information is also referred to as ‘information about you.’

SCOPE

This Privacy Policy applies to the processing of personal information by Validata of:

• visitors and users of our websites, and our social media pages that link to this Privacy Policy (collectively referred to as the sites);
• attendees of Validata events;
• customers and prospective customers and their representatives;
• subscribers to Validata newsletters, announcements, press releases etc;
• suppliers and business partners and their representatives.

When interacting with our sites, you also have the ability to link or connect with non-Validata sites, services, social networks, applications or other features. Enabling these features will lead to other parties than Validata processing information about you. Validata does not have any control over these features of other parties. We encourage you to review the privacy policies of these parties before using these features.

We are regulated under applicable local data protection laws including in the European Union (“EU”) the General Data Protection Regulation (“GDPR”) where we are responsible as ‘controller’ of that personal information.

WHO IS RESPONSIBLE FOR YOUR PERSONAL INFORMATION

For the purposes of EU law, Validata Holdings Limited (registered office GREG Tower, 7 Florinis st., Nicosia 1065, Cyprus) is the data controller and we have appointed George Anargyros as Data Protection Officer. 

TYPES OF PERSONAL INFORMATION DO WE PROCESS

Validata can process information about you collected both offline and online.

• Offline information about you originates from our interactions with you during in-person meetings or at Validata events, conferences, workshops or gatherings;
• Online information about you originates from your activities on our sites, pre-sales inquiries or subscription to our newsletters, or from your interactions with Validata via electronic communication tools such as email or telephone. Information about you may also be provided by third party sources, such as data aggregators who may not have a relationship with you.
  
  Online information about you may also originate from the use of cookies and similar technologies (for example, pixel tags and device identifiers) on our sites.

Information about you that Validata may be collect and process includes:

• name and physical address, email addresses, and telephone numbers;
• demographic attributes, when tied to personal information that identifies you;
• photographs and testimonials;
• transactional data, including products and services ordered, financial details and payment methods;
• company data such as the name, size and location of the company you work for and your role within the company;
• data from surveys and publicly available information, such as social media posts;
• unique IDs such as your mobile device identifier or cookie ID on your browser;
• IP address and information that may be derived from IP address, such as geographic location;
• information about a device you use, such as browser, device type, operating system, the presence or use of "apps", screen resolution, and the preferred language;
• behavioral data of the internet connected computer or device you use when interacting with the sites, such as advertisements clicked or viewed, sites and content areas, date and time of activities or the web search used to locate and navigate to a site.

Please note that Validata does not control the content that you may post to Validata social networks; in some cases, such content may be publicly available on the Internet. You should carefully consider whether you wish to submit personal information to these social networks and whether you wish to make your profile available to other users, and you should tailor any content you 

HOW DO WE USE YOUR PERSONAL INFORMATION

We may use personal information for the following purposes:

• to communicate and respond to your requests and inquiries to Validata;
• to deliver functionality on our sites and for their technical and functional management;
• to administer subscriptions of Validata newsletters, announcements, press releases etc;
• to market our products and services or related products and services, and to tailor our marketing and sales activities to your or your company’s interests;
• to engage in transactions with customers, suppliers and business partners and to process orders for Validata products and services;
• to analyse, develop, improve and optimize the use, function and performance of our sites and products and services;
• to manage the security of our sites, networks and systems;
• to comply with applicable laws and regulations and to operate our business;

OUR BASIS FOR PROCESSING INFORMATION ABOUT YOU

For personal information collected about you in the EU, our basis for processing is the following:

• In order to communicate adequately with you and to respond to your requests, we need to process information about you and therefore have a legitimate interest in processing this information.
• In order to engage in transactions with customers, suppliers and business partners, and to process purchases and downloads of our products and services, we need to process information about you as necessary to enter into or perform a contract with you.
• We process personal information for marketing and sales activities based on your consent where so indicated on our sites at the time your personal information was collected, or further to our legitimate interest to market and promote our products and services.
• We rely on our legitimate interest to analyse, develop, improve and optimize our sites, products and services, and to maintain the security of our sites, networks and systems.
• In order to comply with applicable laws and regulations, such as to comply with a subpoena or other legal process, or to process an opt-out request.

RETENTION OF YOUR PERSONAL INFORMATION

Validata will keep this information for the duration of our business relationship and to the extent permitted or required under applicable law, after termination of the business relationship. Laws may require Validata to hold certain information for specified periods. In other cases, Validata may retain data for an appropriate period after the business relationship ends to comply with its legal obligations, to meet regulatory requirements or to protect itself from legal claims. In relation to other personal information collected, Validata requires this to be deleted as soon as the purpose for which it was collected ceases or the information is no longer needed for that purpose.

HOW CAN WE SHARE YOUR PERSONAL INFORMATION

As a global organization, information about you may be shared globally throughout Validata's worldwide organization. Validata employees are authorized to access personal information only to the extent necessary to serve the applicable purpose(s) and to perform their job functions.

We may share personal information with the following third parties:

• Third-party service providers (for example, credit card processing services, order fulfilment, analytics, event/campaign management, website management, information technology and related infrastructure provision, customer service, e-mail delivery, auditing, and other similar service providers) in order for those service providers to perform business functions on behalf of Validata;
• Validata distributors or resellers for further follow-up related to your interests, specific partners that offer complementary products and services or with third parties to facilitate interest-based advertising;
• As required by law, such as to comply with a subpoena or other legal process, when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to government requests, including public and government authorities outside your country of residence, for national security and/or law enforcement purposes.

When third parties are given access to personal information, we will take appropriate contractual, technical and organizational measures designed to ensure that personal information is processed only to the extent that such processing is necessary, consistent with this Privacy Policy, and in accordance with applicable law.

If personal information is transferred to a Validata recipient in a country that does not provide an adequate level of protection for personal information, Validata will take measures designed to adequately protect information about you, such as ensuring that such transfers are subject to the terms of the EU Model Clauses.

Validata has implemented appropriate technical, physical and organizational measures designed to protect personal information against accidental or unlawful destruction or accidental loss, damage, alteration, unauthorised disclosure or access, as well as all other forms of unlawful processing.

COOKIES AND SIMILAR TECHNOLOGIES

Validata uses “cookies” and other technologies on its website to allow certain information from your web browser to be collected. Cookies are widely used on the internet. 

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

Our sites may automatically collect information from your computer using cookies which provide us with limited personal information. We will use this data primarily for the following purposes:

• Enhance and personalise aspects of our service
• Show that you have read any relevant legal information
• Analyse how our site is used

Most web browsers allow control of most cookies through the browser settings. If at any time you wish to withdraw your consent for cookie usage then please delete the cookies generated by our websites from your browser. Please note that deleting any of these cookies may result in you not being able to enter or use all of the features of our websites.

To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit  www.allaboutcookies.org

YOUR DATA PROTECTION RIGHTS

Where applicable, you may have certain rights under the GDPR or local legislation in the EEA including the right to ask us for a copy of see or update the personal information held about you as well as obtain supporting explanatory materials. You may ask us to make any necessary changes to your data ensure it is accurate and up to date or ask us to restrict the processing of the data transfer it to other organizations at your request in certain circumstances. You may also have rights to object to some processing and where we have asked for your consent to process your data, to withdraw your consent. Where we process your data because we have a legitimate interest in doing so, you may also have the right to object to this.

These rights may be limited in some situations – for example, where we can demonstrate that we have a legal requirement to process your data. Where applicable, you may have similar rights in your country under local legislation to access and correct/update your data.

If you wish to exercise any of these rights you can get in touch with by email to This email address is being protected from spambots. You need JavaScript enabled to view it., marked for the attention of Data Protection Officer.

HOW TO CONTACT US

Please make use of the Contact Us section on the website. You may also if you wish to exercise any of your legal rights, write to us at Validata Holdings Limited, GREG Tower, 7 Florinis st., Nicosia 1065, Cyprus, marked for the attention of Data Protection Officer.